Project instructions
March 26, 1998
These instructions complement the decision letter ("beslutsbrev")
sent to recipients of project support from ARTES.
Further information about requisition of your ARTES funding can be found in this letter.
Characterisation of an ARTES Research Project (ARP)
Conforming to the original ARTES application a typical ARP should:
- include both academic and industrial partners
- consider several research areas but be focused on one application area
- provide results applicable to industrial problems
The main evaluation criteria for an ARP are:
- The synergy it will provide
- The industrial relevance
- Its academic qualities
- How well it supports the ARTES vison.
Another important objective of ARTES is to pursue collaborative
research efforts with other SSF funded research programmes.
(Information about these programmes is available via
http://www.stratresearch.se/).
Project requirements
An ARP involves at least two ARTES nodes (where a node should be
interpreted as a group active in the real-time systems area) of which
at least one is industrial and at least one is academic. The
industrial participation can take various forms, the major point being
that the research is guaranteed to be industrially relevant and that
exploitation possibilities are handled timely and
effectively. Examples of industrial participation are:
- active research work
- reference groups
- providing equipment
- providing case studies
- direct financing
Projects should be planned for 2 or 2+2 years corresponding to the
timing of licentiate and doctoral degrees. Since all projects are true
collaborative efforts special emphasis is to be put on project
leadership and organisation.
In order to consent to the 20% department duty rule for doctoral
students the project application and later
plans may include a time schedule taking
department duty into account. This implies up to six months of delay
per two year period.
Requirement:
All projects should be presented annually to the ARTES network at the
ARTES summer school and/or ARTES/SNART conferences. All projects
should provide continuously updated project descriptions on the web.
Evaluation criteria
These criteria relate to the evaluation of both the application and the results.
- scientific merits
- industrial relevance, experience, participation and synergy
- conformity with the real-time profile of the current call
- mobility; both academia/industry and international
- interdisciplinarity
- exploitation expectations
- complementary activities and financing, critical mass
- project management
- multi node publications
- case studies, application of research results
- quality of presentations
- matching of objectives and resources
The evaluation of a project application may result in approval,
rejection or reformulation by the ARTES board. The latter meaning that the
applicants are asked to reformulate their application. This is one of
the ways in which the ARTES board can coordinate, synchronise and optimize
activities within the network.
The planned process for ARTES projects is described in
Appendix 1.
Funding
ARTES will mainly provide financing which is complementary to other
sources, such as NUTEK, TFR, other SSF programmes and EC programmes.
Funding will only be available
for academic nodes and for mobility initiatives. The funding will
primarily be in graduate student modules. That is, a typical project
or portion of a project will be funded in terms of a graduate student
and corresponding additional cost (including supervision).
A project cannot start until a
graduate student is approved by ARTES and
allocated to the project.
Mobility initiatives in conjunction with an ARP will be considered for
funding in the following cases.
- international experts to take part in ARP.
- industrial engineers/researchers to work on an ARP at an academic node.
- ARTES graduate students to spend time at highly ranked international institutions or Swedish companies as an integrated part of the ARP.
In all cases 20% of the funding is for each year withheld until the requested
deliverables are made available to the ARTES board. Notably, this includes the
delivery of licentiate and doctoral thesis in the final year of
a typical project.
Additional information
Additional information about ARTES is available in WWW at http://www.artes.uu.se/. Information
can also be obtained by contacting ARTES programme director Hans
Hansson (artes@docs.uu.se; 018-471 6847; 070-491 22 88) or by
contacting any of the members of the ARTES executive committee:
Appendix 1The project process
The typical way of applying for ARTES research funding is in response
to a call for proposals launched annually by the ARTES board of
directors. The major way of financing is in 2 or 2 +2 year periods
according to the two year licentiate degree and the four year PhD
degree. There will be first and second year checkpoints according to
the following.
1st year checkpoint.
This checkpoint is to assure that the critical first year has given a
good basis for a successful licentiate or doctoral project. The
requirements of this checkpoint is that a state-of-the-art report
(including industrial practice) and a specification of the rest (1 or
3 years) of the project are presented to the network and to the ARTES board. In
response to these deliverables the ARTES board is, if required, supposed to
give advice to improve the project.
2nd year checkpoint.
In the case of a 2+2 year project a major evaluation of the project is
carried out according to the evaluation criteria stated above. A
report of the first 2 years, an updated specification for the second
2-year phase is required, while the licentiate thesis is optional. The
ARTES board may at this stage decide not to support the second phase if the
evaluation turns out not to be satisfactory.
In the case of a two year project, a final report is delivered
together with a licentiate thesis. The project is evaluated and
exploitation possibilities are investigated. The latter is the
responsibility of the ARTES board.
The possible second two year phase ends similarly with a final report
and a doctoral thesis. Exploitation possibilities are investigated.
Project timing
| Milestone | Deliverable/action |
|
| 1. Call | Call for proposals |
| 2. Deadline | ARP application |
| 3. ARTES board decision | Approval/rejection/reformulation letter. |
| 4. Project start | Project starts when all resources are available. |
| 5. First year checkpoint | a) State-of-the-art report |
| b) Project specification |
| Response from the ARTES board within six weeks. |
| 6. Second year checkpoint | a) Final or intermediate (2+2 year project) report |
| b) Licentiate thesis (optional in the 2+2 year project) |
| c) Updated specification in case of 2+2 year project |
| Response from the ARTES board within six weeks. |
| Exploitation investigation (2 year project) by ARTES board. |
| 7. Annual progress presentation | Progress presentation, e.g. at the
ARTES summer school. |
| 8. Project ending | a) Final report |
| b) Licentiate/Doctoral thesis |
| Exploitation investigation by ARTES board. |
|
