Project instructions

March 26, 1998

These instructions complement the decision letter ("beslutsbrev") sent to recipients of project support from ARTES. Further information about requisition of your ARTES funding can be found in this letter.

Characterisation of an ARTES Research Project (ARP)

Conforming to the original ARTES application a typical ARP should:
  • include both academic and industrial partners
  • consider several research areas but be focused on one application area
  • provide results applicable to industrial problems
The main evaluation criteria for an ARP are:
  • The synergy it will provide
  • The industrial relevance
  • Its academic qualities
  • How well it supports the ARTES vison.
Another important objective of ARTES is to pursue collaborative research efforts with other SSF funded research programmes. (Information about these programmes is available via

Project requirements

An ARP involves at least two ARTES nodes (where a node should be interpreted as a group active in the real-time systems area) of which at least one is industrial and at least one is academic. The industrial participation can take various forms, the major point being that the research is guaranteed to be industrially relevant and that exploitation possibilities are handled timely and effectively. Examples of industrial participation are:
  • active research work
  • reference groups
  • providing equipment
  • providing case studies
  • direct financing
Projects should be planned for 2 or 2+2 years corresponding to the timing of licentiate and doctoral degrees. Since all projects are true collaborative efforts special emphasis is to be put on project leadership and organisation.

In order to consent to the 20% department duty rule for doctoral students the project application and later plans may include a time schedule taking department duty into account. This implies up to six months of delay per two year period.

Requirement: All projects should be presented annually to the ARTES network at the ARTES summer school and/or ARTES/SNART conferences. All projects should provide continuously updated project descriptions on the web.

Evaluation criteria

These criteria relate to the evaluation of both the application and the results.
    • scientific merits
    • industrial relevance, experience, participation and synergy
    • conformity with the real-time profile of the current call
    • mobility; both academia/industry and international
    • interdisciplinarity
    • exploitation expectations
    • complementary activities and financing, critical mass
    • project management
    • multi node publications
    • case studies, application of research results
    • quality of presentations
    • matching of objectives and resources
The evaluation of a project application may result in approval, rejection or reformulation by the ARTES board. The latter meaning that the applicants are asked to reformulate their application. This is one of the ways in which the ARTES board can coordinate, synchronise and optimize activities within the network. The planned process for ARTES projects is described in Appendix 1.


ARTES will mainly provide financing which is complementary to other sources, such as NUTEK, TFR, other SSF programmes and EC programmes. Funding will only be available for academic nodes and for mobility initiatives. The funding will primarily be in graduate student modules. That is, a typical project or portion of a project will be funded in terms of a graduate student and corresponding additional cost (including supervision). A project cannot start until a graduate student is approved by ARTES and allocated to the project.

Mobility initiatives in conjunction with an ARP will be considered for funding in the following cases.

  • international experts to take part in ARP.
  • industrial engineers/researchers to work on an ARP at an academic node.
  • ARTES graduate students to spend time at highly ranked international institutions or Swedish companies as an integrated part of the ARP.
In all cases 20% of the funding is for each year withheld until the requested deliverables are made available to the ARTES board. Notably, this includes the delivery of licentiate and doctoral thesis in the final year of a typical project.

Additional information

Additional information about ARTES is available in WWW at Information can also be obtained by contacting ARTES programme director Hans Hansson (; 018-471 6847; 070-491 22 88) or by contacting any of the members of the ARTES executive committee:

Appendix 1

The project process

The typical way of applying for ARTES research funding is in response to a call for proposals launched annually by the ARTES board of directors. The major way of financing is in 2 or 2 +2 year periods according to the two year licentiate degree and the four year PhD degree. There will be first and second year checkpoints according to the following.

1st year checkpoint.

This checkpoint is to assure that the critical first year has given a good basis for a successful licentiate or doctoral project. The requirements of this checkpoint is that
a state-of-the-art report (including industrial practice) and a specification of the rest (1 or 3 years) of the project are presented to the network and to the ARTES board. In response to these deliverables the ARTES board is, if required, supposed to give advice to improve the project.

2nd year checkpoint.

In the case of a 2+2 year project a major evaluation of the project is carried out according to the evaluation criteria stated above. A report of the first 2 years, an updated specification for the second 2-year phase is required, while the licentiate thesis is optional. The ARTES board may at this stage decide not to support the second phase if the evaluation turns out not to be satisfactory.

In the case of a two year project, a final report is delivered together with a licentiate thesis. The project is evaluated and exploitation possibilities are investigated. The latter is the responsibility of the ARTES board.

The possible second two year phase ends similarly with a final report and a doctoral thesis. Exploitation possibilities are investigated.

Project timing

1. CallCall for proposals
2. Deadline ARP application
3. ARTES board decision Approval/rejection/reformulation letter.
4. Project start Project starts when all resources are available.
5. First year checkpointa) State-of-the-art report
b) Project specification
Response from the ARTES board within six weeks.
6. Second year checkpointa) Final or intermediate (2+2 year project) report
b) Licentiate thesis (optional in the 2+2 year project)
c) Updated specification in case of 2+2 year project
Response from the ARTES board within six weeks.
Exploitation investigation (2 year project) by ARTES board.
7. Annual progress presentation Progress presentation, e.g. at the ARTES summer school.
8. Project endinga) Final report
b) Licentiate/Doctoral thesis
Exploitation investigation by ARTES board.

  Strategic Research